Using Colour-Coding in Editing: #authortoolboxbloghop

Colour-coding can help a writer identify weaknesses in their manuscript in an analytic, non-threatening manner.

“Show, don’t tell.”  Every writer has heard this axiom. But there are times when telling is appropriate, briefly – and times when too much definitely gets in the way of a compelling story.  In my work with developing writers, I ask them to analyze their manuscripts for two types of telling: exposition, and telling within conversation. Both can be problematic, when they occur in large clumps.

In this screenshot of part of a manuscript, red is expositional telling, and blue is conversational telling. By looking at his work in this way, the author could see two problematic areas: first, the large section of red (exposition) in the first eight pages of the story, and then the three-and-a half pages of conversational telling in the last row. (A closer look also shows us that in the first 10 pages, there’s a lot of conversational telling too, especially when considered alongside the exposition.  This is the classic mistake of a huge info-dump in the first pages of a book.)

I find that by having a writer identify this on their own, it’s less threatening, less of a style critique and more of an impersonal analysis. We’d had some solid discussions about what telling looks like, and what are alternatives, before he began this. He’s learned to recognize both forms of telling, and is better placed to judge his own use.

Colour-coding has other applications, too. Right now this same author and I are working through his stories to see if he’s included all the 12 steps of the hero’s journey.  (Do you have to include them all?  That’s a discussion for another day.)

Another version of colour-coding is using the Find & Replace function to colour words. (Instructions below.)  Here’s an example. Using the Advanced feature of Find & Replace, I asked Word to make every ‘was’ in my most recent manuscript red.

It’s a quick visual to show me which pages to analyze, without having to read the entire book again. (Plus, I tend to get lost in my own story when I do that, and miss what I’m there to edit!)

How do you use colour-coding? I’d love to hear your ideas!

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Here are the screenshots showing you how to use Find & Replace to colour words:

From the pulldown menu, choose Advanced Find.

Then, enter ‘was’ in both the find and replace boxes. Click in the Replace box, and then go to the Format button on the lower left. Choose the settings illustrated, and then choose Replace All in the first dialogue box.

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Five Years an Author

I don’t regret the years I spent in my other careers, the years spent absorbing and practicing how to use words to convey a message precisely, concisely, and with impact. They helped make me the writer I am now.

Five years ago this month, Empire’s Daughter was published, the first book of my Empire’s Legacy trilogy. (Not that I knew, at that point, it was the first of a trilogy. I’d written it as a stand-alone.) I was 56.

I’d wanted to be a writer all my life, and I’d written all my life. And, to be fair, I was a writer, just not of fiction. In my first career, I wrote scientific papers for peer-reviewed journals, and procedural manuals, and monographs and chapters in highly technical books. Then I moved away from research and into education, and I wrote curriculum for the entire province, and a textbook, and many presentations and more technical manuals. Oh, and grant applications, in both careers: I was very good at grant applications.

All the writing I did in my previous two careers was very structured; there were protocols to follow. In scientific writing, precision of language was required: the exact scientific or technical term had to be used and the explanations needed to be accurate, unembellished, and follow a logical, clear, order. In writing grant applications, all those restrictions still applied, but I also needed to know what the ‘buzz’ words were, the terms that met the priorities of the granting agencies. Those terms had to be included in a natural way, not forced into the wording of the application.

In my career in education, I had to write for different audiences. A middle grade textbook uses different language than a guide to assistive technology for parents. A curriculum written for high school teachers, following the template provided by the province, is different again. I learned to match my word choice and sentence structure and the layout of the project to the audience.

Very importantly, none of this was done alone. I might be – and often was – responsible for the actual writing, but the final product had always gone through peer review, editing, rewriting, more review….and from that I learned the value of other eyes and minds, and how to take feedback (leave your ego at the door) and how to throw out something I loved.

So by the time I’d written Empire’s Daughter, and decided it was worth sending out to the world, I’d already learned a lot of the lessons a writer of fiction needs. (I’d written two previous novels during this time, too. They’ll never be published: they were practice in the craft.) I’d learned about structure and tailoring language to an audience. I’d learned ways to describe concisely and accurately. I’d learned about embedding concepts seamlessly into narrative. And most importantly, I’d learned about listening to those within my field charged with improving the work, and how even a competent and confident writer needs an editor.

The editors I worked with at the small, now-defunct press that first accepted Empire’s Daughter for publication taught me more about writing fiction, but much of what I learned was an extension of what I already knew about writing. I have four books behind me now, and I continue to learn: I hope I always will. But I don’t regret the years I spent in my other careers, the years spent absorbing and practicing how to use words to convey a message precisely, concisely, and with impact. They helped make me the writer I am now. Something else did, too, but I’ll leave that for another day.

Reblogged: Scene by Scene Revision of the Novel, by Robert Bruce Young

This article from my friend and fellow writer Robert B. Young is one of the most concise yet informative pieces I’ve come across…

There are dozens (hundreds?) of writer’s how-to guides out there, but for the processes of editing and revision, this article from my friend and fellow writer Robert Bruce Young is one of the most concise yet informative pieces I’ve come across, and one I’m going to keep in my favourites for easy reference.  Take a look!

Scene-by-Scene Revision of the Novel

  In the iterative process of drafting a novel — and especially during the final draft — I’ve found editing at the scene level to be most comfortable and efficient.

That is, I proceed scene by scene, going through the following eagle-eye checks. This article presents a step-by-step guide to the elements you need to address….read more

View at Medium.com

 

Symbiosis

There’s something deeply satisfying about working with another writer to bring out the best story they have it in themselves to tell.

Currently, I’m working on three different writing processes at the same time. I’m writing the first draft of my next novel; I’m doing a heavy copy-edit on a manuscript-in-progress for a client, and I’m doing a substantive edit (I prefer the term analytical edit) on a finished manuscript for a different client.

Let’s look at the differences. In the novel draft I’m writing, I’m mostly concerned with getting the story-telling right, although I will rewrite awkward sentences and will go back to add or subtract from an earlier part of the novel if it no longer agrees with how the story evolves. But I’m certainly not trying to write a finished product – it will need a lot of work once the first draft is done.

The first client’s got a good story to tell, but he’s not a natural writer. Here, my job is about grammar, style, and flow. I rearrange sentences and paragraphs, cut things out, occasionally make suggestions about things to add. I change punctuation where needed. This time round we’re working together from the first chapter, so I’m also keeping track of things I’ll need to know for the next type of edit, the analytical edit.

The analytical edit, in my experience, is the most demanding. With the second client’s manuscript, which has been fairly well copy-edited, I’m mostly looking at it scene by scene, and, within the scenes, action by action. I weigh every sentence, and almost every word. Does the sentence matter? does it add anything to the action, the story, the mood? If not, it goes. Does the action within a scene contribute? “I turned my head to look at her,” tells me where the protagonist’s attention is. “I turned my head to look at her, picking up my sunglasses as I did,” may tell me the protagonist is eager to leave, so that her attention is divided (or many other things), but if the sunglasses have absolutely nothing to do with the scene or a later scene, out goes that phrase. At this point, I’m talking to the writer a lot – because those sunglasses might be important twenty chapters later, especially in a mystery novel.

At the same time, I’m analyzing for changes in value: if the protagonist is happy at the beginning, she should be in a different mood at the end of the scene. Conflict, even little changes of mood, is what keeps a reader interested. The conflict also needs to build progressively, peaking to a greater conflict, dropping down again (pacing), peaking again to a higher level, until the final crisis, the climax of the novel, is reached.

Meanwhile I’m also doing a next-to-final copy edit, because sometimes removing phrases and sentences requires that, keeping track of clues (it’s a mystery novel), and checking continuity. I use a lot of notes in an analytical edit!

The more I do this, the easier it is to write that first draft of my new novel. In part, it’s why I accept editing projects while I’m writing. I’m almost automatically checking my own writing as I write for many of these considerations. I seriously under-write in a first draft, adding emotion and sometimes description in the first re-write, adjusting the pacing, adding and subtracting, doing my own analytical edit on the manuscript.

I like editing almost as much as writing (and some days, more). There’s something deeply satisfying about working with another writer to bring out the best story they have it in themselves to tell. When the shoe is on the other foot, I thoroughly enjoy working with my editors, as they go through the same process with my manuscript. What we produce together is better than anything produced alone.